When natural disaster is looming, residents flock to their local stores to stock up on the essentials and prepare for what is to come. Bread aisles become as bare as Old Mother Hubbard’s cupboard, gas stations quickly run out of gas and generators are worth their weight in gold. At the same time, other folks are forced to grab those things most important to them and evacuate.
In a potential disaster, after the obvious valuables, what would you pack? Most experts will tell you the two most important things are sensitive documents and sentimental items such as photographs, which are often the most missed of all things lost in a disaster. In a pinch, packing your car or SUV with everything important to you could be a daunting task, especially given the limited amount of time and space one likely has. For a family of four, fitting filing cabinets of important papers and many albums of cherished photographs into even a large SUV is just not an option. But consider how much more you could fit and save had you begun scanning all of this information and storing it digitally.
Today, businesses can move away from paper based filing systems by providing a document management solution to scan mission critical paper and manage it digitally with full backup. Many organizations do so to guard against potential loss from fire, flood, hurricane and other natural disasters. This same practice can easily be extended to our personal sensitive and sentimental items. Scanning birth certificates, social security cards, financial records and the albums of photographs make the preparation for these situations easier. Store important information on cloud based storage giving you peace of mind that information is copied and backed up.
Tripp Lewis, Software Sales Specialist
Tripp is a Software Specialist and graduated with a Bachelor of Science in Business Administration from the University of Southern Mississippi. With an extensive 15 background in technology solutions, he is continually aware of new industry trends and emerging technologies that affect productivity, efficiency and revenue. Tripp is based at the Jackson, Mississippi location.
Disaster recovery did not take hold until the mid-to-late 1970s as it became obvious companies were more dependent on their IT infrastructure. The backbone was now the way they captured, stored and managed data and information from customers, clients, vendors, and strategic partners. For the most part, this data was stored on a locally residing storage device within the company’s data center. As a result, a disaster recovery plan was not as essential as it is today.
Disaster Recovery Plans Become Essential
As both natural and man-made disasters became newsworthy, companies were quick to realize the risks that were present if these occurrences were to affect their businesses. News of many of the natural disasters was almost appearing daily in newspapers as floods, hurricanes, tornadoes, and earthquakes were highlighted. At the same time, there was an escalation of the man-made disasters, which included data breaches and cyber crimes being perpetrated by outside influences and—in some cases—even internal employees.
Disaster Recovery Costs Are Staggering
Statistics tell us of the businesses that suffer a major loss of business data, 43% will never recover and 29% will close within two years of the disaster. The statistics are staggering and suggested that an unplanned downtime can cost up to $17,244 per minute, with a low-end estimate of $926 per minute. With this in mind, it’s no surprise that only 28% of the businesses make it past the initial disaster and are still in business after two years.
Minimizing Disaster Impact
What can be done by companies when dealing with disaster recovery? Here are three approaches:
Controls aimed at preventing an event from occurring, which follows the thinking an ounce of prevention is worth a pound of cure. This measure consists of offsite storage, back up and cloud applications that are remote—and therefore, do not reside within the business.
Measures that provide controls aimed at detecting or discovering unwanted events before they can happen. This measure assures sound continuous monitoring of network and firewalls resistant to breaches.
Corrective measures include controls aimed at correcting or restoring the system after a disaster or an event.
With a well-written disaster recovery plan in place, the odds of a company making a complete recovery are greatly enhanced and provide peace of mind. A disaster recovery plan should include a set of policies and procedures to enable the recovery or the continuation of vital technology infrastructure and systems. It is best to partner with an IT provider to develop a sound plan that fits the type of business in which the company engages. Each plan should be customized to take into consideration the various types of disasters whether natural—or man-made.
Hunter McCarty, Chief Operating Officer
Hunter McCarty joined RJ Young in 1978. Hunter is a graduate of Vanderbilt University and has served as both a member and president of the Board of Sales and Marketing Executives. Hunter is also a board member of the Copier Dealer Association, on the Canon Dealer Advisory Council and on the Lexmark Advisory Board. In his free time, Hunter enjoys traveling, golf, and Tennessee Titans football. He and his wife, Carol Lynn, reside in Franklin, TN, and have three grown children.
To learn more about disaster recovery and our Managed IT Services, please contact RJ Young today.