Millions of emails are exchanged daily throughout the world. As email continues to be a prominent form of communication, our Managed IT Services team warns that the opportunity also increases for a cyber threat. Phishing is one of the most common cyber threats in today’s world.

What Is Phishing?

Phishing is one of the most frequent causes of security breaches. According to Tech Target, “Phishing is a form of fraud in which an attacker masquerades as a reputable entity or person in email or other communication channels. The attacker uses phishing emails to distribute malicious links or attachments. More importantly, these links and attachments can perform a variety of functions, including the extraction of login credentials or account information from victims.”

Phishing cyber criminals instruct individuals to provide sensitive data like personal information, bank and credit card details, or passwords through electronic forms or ransomware. Individuals can be notified by email, telephone, or text message. Thieves use this strategic method to lure you into giving them your most precious information, threatening your network security. Phishing attacks result in credit card fraud, identity theft, and financial loss.

One of the most common ways that phishing cybercriminals obtain sensitive data on their victims is through email. According to Phishing.Org, these are few simple tips to think about before opening and clicking an email:

Too Good To Be True

You know those emails you get saying you have won a free cruise? In spite of the fact that you have not entered a for that cruise? Those offers all seem too good to be true, probably because they are. Enticing offers are used to attract your attention right away. The cybercriminal wants you to click the call to action button which will in return, allow them to attack your personal information. In this instance, the most natural thing to remember is that if an offer seems too good to be true, it probably is.

Sense of Urgency

A common tactic amongst cybercriminals is to add a sense of urgency. These criminals may tell you that you have a limited time to claim the offer or threaten immediate account suspension. That is just not true. Generally, most credible organizations will give you ample time to respond when your intimate account details are involved. When in doubt, contact the organization in question. The organization will be able to provide you with all the necessary information and verify the email in question.

Inaccurate Hyperlinks

One of the fastest ways to verify a cyber threat in an email is to check all the hyperlinks. Take your mouse and hover over the directed hyperlink. Hyperlinks should match the URL they are leading you to and that the URL in question is spelled right. For example, if the hyperlink says RJYoung.Com, but when you hover over it says AJYoung.Com, do not click it. If you suspect the link may be suspicious, it is better not to click it.

Unusual Attachments

If an unexpected email has an attachment, do not open it! Often these attachments contain ransomware or other viruses that can overtake your entire computer to steal your personal information.

Unusual Sender

Whether you know the sender or not, does the email make sense for you to receive? If not, do not even open it. Also accidentally opening the email can cause issues. Most of the time cybercriminals have a call to action in the email. Whether it is donating to a fundraiser or asking for personal help, be conscious of how the email’s wording and what they are requesting. Many times, the email will explain there is a problem you need to verify, notify you that you are a winner, or ask for help.

Information Request

A bank will never ask for personal information via email or suspend your account if you do not immediately update your personal information. Most banks and financial institutions usually provide an account number or other personal details within the email. 

Protecting Your Business From A Cyber Threat

Cyber Security Education

Make sure that you are continually learning how to defend yourself, and arm your business with an information technology expert. Just as experts are staying up to date with the latest technology, so are the cybercriminals. Be sure to always educate yourself on how cyber threats are changing and how they can affect you.

A Practical Application

Recently, we conducted an internal email test for our employees using Sophos Intercept X. This technology is one of many used by our clients as part of their Managed IT Service Plan. We sent a fake phishing email to all of our employees and tracked the number of opens and clicks to evaluate our own risk of a cyber threat.

After that, we sent out an educational email to make employees aware of the test and provided detail information on what to be mindful of when receiving a potential threatening email. We presented our employees with an easy to follow infographic to use as a guide for analyzing phishing scams in the future. Education is often the most cost-effective solution to protecting your network’s security.

Cyber Security Service

If it seems like cyber threats seem to be occurring more frequently and taking down business operations across the globe, you’re right. The number of data breaches in the U.S. has jumped 29 percent in 2017 according to The Identity Theft Resource Center and CyberScout. The best way to prevent these attacks is to have a proactive plan for your business. Make sure your Managed IT service partner understands your business. RJ Young’s Managed IT Services include the design, upgrade, and maintenance of cloud services and  IT networks for small to mid-sized companies. We create customized plans for our customers to fit your specific needs and goals for success.

 

2018 is here, and RJ Young is ready to help you meet all of your business resolutions this new year. Follow along over the next few months as we help you identify ten ways to simplify your business, from outsourced IT services to having a one-stop shop for your office technology needs. Make 2018 the year you simplify your printing and technology needs.

Resolution 3: Bring Everything You Need Everywhere You Go with a Mobile Office

As a business owner or team leader, you need to have access to your business everywhere you go. With Mobile Office Solutions from RJ Young, you’ll have everything you need on your phone or tablet in easy-to-use formats that mirror your desktop workspace. Your network, your workflow, your device—mobile office solutions may seem like the future, but they can be the present.

4 Benefits of Mobile Office Solutions

What are some of the biggest benefits of mobile office solutions for businesses?

1. Print from your mobile device
On the go? In a meeting and need to print a file quickly? RJ Young Mobile Solutions can set up your mobile device—phone or tablet—to print whatever you need, wherever you are.

2. Capture & Share Data
Scan, upload, organize and share data and documents from any device. No need to wait until you get back to the office.

3. Cloud-based document storage
Say you’re in the aforementioned meeting and need to print a document—finding it on your mobile device could be tricky if you aren’t using cloud-based document storage as part of your mobile office! Cloud-based document storage (paired with scanned files and other efficiencies from partnering with RJ Young) allows you to access any file, anytime, anywhere.

4. Electronic Forms Streamline Approvals
No more chasing stakeholders around with a pen and printed documents—with electronic forms, you can instantly email all the key stakeholders to digitally sign anything that needs approval. Fast, efficient, safe—electronic forms will change the way you approve (and get approvals for) all of your contracts and other documents.

A Mobile Office Gives You All the Flexibility You Need

This is the year your office starts to work for you, no matter where you are or what you need. With mobile office solutions from RJ Young, your documents, contracts, printers, files, and electronic forms are always within your reach. You can take your office where you need it to go—which means you can be wherever you need to be. It’s flexibility without compromise.

Learn more about how RJ Young’s Mobile Office Solutions can start helping you today!