Are you paying too much for your old small business printer copier? Have you thought about updating your office printers and copiers to newer, faster—even cheaper! —models.
You may think that you are saving money by keeping your old small business printer copier, but you can gain efficiencies by updating them to new models.
Here are four ways new model printers save you money:
1. New Printer and Copier Models Use Less Energy
Lower energy costs have twofold benefits – they save you money, and they are better for the environment.
2. Supplies Cost Less for Newer Machines
More efficient toner usage and more paper options mean significant savings. Print more in-house with more paper options, saving you the cost of using another print shop.
3. Cost of Ownership is Lower
With the savings in energy, toner, and other supplies, newer machines cost less to maintain over time—decreasing your overall cost of ownership when it is amortized across these areas.
4. More Software Compatibility
More modern technology in updated small business printer copier products connects to faster, more intuitive software programs in your computers. Printing and copying become faster and more connected to your workflow, which will save your employees time and your money. Learn more about how to automate your workflow soltuions here.
Leasing vs. Purchasing a Small Business Printer Copier
Now that we’ve covered why newer model printers and copiers can save you money, you may realize that it would be beneficial always to have the latest models. Leasing printers, copiers, and other office equipment from RJ Young will make sure you are still up to date and utilize the most efficient technology for your business. Learn more about leasing printers from RJ Young here.
Your business runs on printing and copying, so why not make it the most efficient part of your business? Newer technology doesn’t automatically mean higher costs. In fact, you’ll likely find that updating to faster, smarter, more connected printers will save you time and money.
Save Your Business Money with RJ Young’s Copiers & Printers
Do you spend a lot of your precious time managing supplies for your printer and copier? ePASS from RJ Young makes your requests automated, streamlined and straightforward.
Printing Supply Needs Are Simple
ePASS is RJ Young’s customer portal, designed to make your life easier. You’ll find it easy to place maintenance requests, order toner and other printing supplies, submit meter readings and more. Each user has their own individual login, and you can easily find and order exactly what you need from the team at RJ Young.
5 Ways We Help You Work Faster
ePASS is a one-stop shop for all your printer and copier needs. Here are just a few of the things you can do through your account:
1. Order your toner, ink, and other supplies
Never miss a moment of printing while you wait for more toner!
2. Automate your service requests
Just a few clicks and your certified RJ Young repair person will be on his or her way. Minimize downtime! Plus, submit service calls 24/7.
3. Submit meter readings
Submitting your meter readings is easier than ever. One quick login, enter your reading, and voila—you can see your updated account status immediately.
4. Pay invoices online
After submitting your meter reading through the system, you can quickly pay your invoices online and review your account. Saved payment options make it even faster!
5. Request moves instantly
Is your office moving? Put in a request to move your equipment into the system and consider it done.
ePASS Makes Life Easier
With ePASS from RJ Young, your business can run more efficiently through automating printer and copier requests. From reordering toner to paying invoices to requesting service visits, we manage everything. RJ Young is committed to helping your business thrive and makes your printer and copier needs hassle-free. Learn more about ePASS with RJ Young today!
When it comes to implementing digital transformation solutions, accounts payable departments often takes a backseat to other business processes. This makes sense because of the increased rigor that financial documentation goes through during processing. However, optimizing customer-oriented workflows, or process automation, without optimizing your invoice and billing solutions is a half-measure that will generate production bottlenecks in time. There are three ways to improve workflow efficiency with accounts payable automation.
Instead of treating your accounts payable department like a burdensome cost, you can implement AP automation and innovative managed services that will transform accounting processes into cost saving value-generating assets. Once you start quantifying value in terms of cost-savings and efficiencies, the opportunity to upgrade your accounts payable processes is one you will want to take as soon as you can.
From digitally invoice processing to implementing state-of-the-art data and network security solutions, you can provide your accounting department with the tools it needs to produce long-lasting value and eliminate manual processes.
Three Workflow Solutions to Improve Accounts Payable Efficiency
Today’s finance officers have to cope with increasingly complex regulations while being able to offer useful advice to partners using modern data analysis to draw insight. This puts CFOs in a position to balance concerns of performance, efficiency, and risk using data that may not always be immediately available.
To be able to take advantage of the data that accounts payable processes generate, you need to collect, store, and communicate data effectively. A solid financial data infrastructure can remove up to 25 percent of your current staff’s workload, increasing your capabilities significantly.
RJ Young’s workflow optimization specialists identify three valuable ways today’s organizations can reduce waste and inefficiency in accounts payable department. These include customized process automation, managed print services, and mobile compatibility.
1. Customized Process Automation and Workflows
Your organization operates according to a strict set of unique processes that determine what happens to incoming financial documentation. Those processes include solutions for invoices, procedures for billing, and retroactive corrections of mistakes (when possible).
Paper-based workflows are simply too slow and too inefficient to generate value in today’s workplace. But you cannot reasonably expect to bulldoze your own existing processes and replace them ad-hoc with brand new digital ones.
You need customized digital workflows that mirror your paper-based processes while improving the speed and efficiency with which accounts payable employees process individual documents. This allows you to set hard-and-fast rules that enforce regulatory compliances and speed up the capture of incoming financial documentation.
Additionally, customized digital workflows allow you to route new documents using automated tools that prevent the possibility of sensitive data getting into the wrong hands. You can also speed up the invoice approval process with real-time approvals. Customized workflows allow you to keep a closer eye on data transfer and printing so that your company enjoys greater data security.
2. Managed Print Services
Printing can account for up to 15 percent of unreported annual business spending. That alarming figure is easy to understand when you factor in the cost of ink and toner cartridges, paper, printer maintenance, and employee downtime caused by printer-related issues.
Managed Print Services transform your print fleet into a value-generating asset that is scalable, efficient, and easy to manage. These services turn an ad-hoc expense into a fixed fee while incentivizing your service provider to keep your print fleet in perfect working condition.
Powerful analytics allow you to look at print consumption at the individual user level to determine which AP team employees are abusing print resources – and why. This also gives you the power to change your print fleet layout to accommodate employee workflows so that the departments that print the most have the ideal resources available to do so.
3. Mobile Office Solutions
Enterprises are increasingly moving towards the Bring-Your-Own-Device trend. For an increasing number of employees, work no longer refers strictly to what happens at your desk. The ability to process and communicate data from the palm of your hand is an important and valuable asset.
While there are legitimate security concerns to letting employees use their own mobile devices, the fact is that employees will choose the most convenient way to get things done. If that means using a mobile device to send sensitive customer financial documentation, it is up to you to make sure that the transfer is a secure one.
Developing and deploying robust mobile office solutions help to standardize processes and procedures for using mobile devices. This allows employees to print, scan, and transfer sensitive data from their mobile devices securely while enjoying full access to company resources.
Let RJ Young Provide Your Business with AP Automation Solutions
Are you ready to incorporate state-of-the-art process automation and workflow solutions into your accounts payable processes? Contact an RJ Young specialist today!