When it comes to office equipment, a big decision for a company is whether they want to lease or purchase. With technology advancing, most companies find it does not make sense to purchase office equipment, such as a copier.  This is because it could be out of date within the next few years. Rather, they opt to lease, making a monthly payment until their lease agreement expires.

While leasing is an attractive option for companies who plan on growing over the next couple of years, they should be wary of a couple major concerns.

  1. The Leasing Company may sell their contract.
  2. The leasing contract may contain a “Hell or High Water” clause.

Here at RJ Young, we provide solutions to these frequent leasing issues.

The Problem with External Leasing:

Most equipment dealers lease their products through external leasing companies. These leasing companies will often sell contracts to the highest bidder. Dealing with leasing issues becomes a lot more challenging when your contract is sold to a third party. Some of these challenges are:

  • Having issues answering questions about your short-term contract
  • Never being certain of who currently holds your long-term contract
  • Being hit with hidden fees

At RJ Young, you never have to worry about us selling your contract to someone else because of our in-house leasing.

What is In-House Leasing?

Simply put, your leasing program and high-quality equipment comes from the same place.

What Does In-House Copier Leasing Mean for My Company?

With RJ Young’s In-House Leasing, you stay in the company. Your time is valuable, and we respect that by ensuring your contract stays with us. Rather than having to call multiple companies in order to lease a copier, or to find out information about your contract, all questions can be answered by simply calling RJ Young!

Buyer Beware: With other companies, it is important to look before you lease. Most office equipment leases include a “Hell or High Water” clause to protect the dealer from any issues with the product.

What is a “Hell or High Water” clause?

Hell or high water is a way for equipment dealers to pass along responsibility for damages that occurs during the lease. This is the carse regardless of if the equipment was damaged prior to acquiring it. The clause can also state the equipment dealer is not responsible for the loss or failure of equipment, regardless of timeframe. When disputes between customers and dealers have made their way to trial, courts have overwhelmingly voted in favor of the equipment company because of the “Hell or High Water” clause.

We Make It Right Guarantee:

At RJ Young, our customers never have to worry about a “Hell or High Water” clause. Our service is backed by our We Make It RightTM guarantee. With our In-House Financing and We Make It RightTM Guarantee, our customers can rest assured that they will be taken care of come hell or high water.

What’s Next?

Find out more about the variety of products we can lease to you today!

If you have any questions about leasing, call us at 800-347-1955 or complete our online contact form and an RJ Young representative will be in touch.

 

The Education industry has created amazing developments all over the world.  For that reason, if anyone deserves the opportunity to make things better for themselves, it’s Education. Document management and workflow technology in education solutions have been designed specifically to pair with the technology the customer already uses.

Once implemented you’ll be able to translate paper-based files into electronic documents and usable data. Benefits from these solutions include operating more efficiently, securely, uniformly. Each available option can be customized for the customer and can be seamlessly integrated into their current processes, also keeping every budget in mind.

Automate workflows to work smarter and faster

Automated workflow solutions help you manage files, student records, and other data securely while eliminating unnecessary labor, supplies, human error – and filing cabinets!

Education institutions use a lot of paper.  On the administration side alone, imagine having to file or index, scan, rename and save each piece of paper, individually.

Is security at stake when files are mis-keyed, lost, or printed publicly?
Are other objectives put on the back-burner due to lack of time?
What if your staff could get that time back? 

Document management solutions can address these issues by:

  • Automatically renaming and routing scanned papers where they belong in your student information systems
  • Digitally submitting and processing forms for you
  • Digitally storing and securing filing cabinet contents with immediate access to this information

Customers are left with secure, reliable data and a more efficient office by unifying processes across the board. This will improve student and employee experience.

See how Ole Miss digitized over 100 years of sports memorabilia using an automated workflow solution.

Our webpage on workflow solutions has more information on how these systems can also integrate with mobile devices, back up files, and help with your green initiatives.

Reduce your printing spend and paper waste

Schools, colleges, and universities are all daunted with paper waste and uncontrolled printing, which hit the budget hard.

Thankfully, these cost savings opportunities are tackled by RJ Young’s output management software solutions.

Some indicators that your school could benefit from an output management software solution are:

  • Lack of cloud-based printing, which limits print access
  • High overage fees or costly print volume
  • Poor visibility on individual user’s print volume
  • Inability to control users’ print volume
  • Student services and guests pay to print documents

Other education technology tools, like automatic test grading solutions, not only grade tests.  The test grading solutions can also analyze data from surveys, forms, evaluations and paper assessments.

The test grading solution collects information quickly and accurately, without the need for special paper or additional scanning equipment.  Even more, these results can be fed into a range of statistical reports with advanced filtering and comparisons.

Is this just a luxury? Not at all. Schools get more out of what they spend while spending less. Institutions using these features say the solution pays for itself, and report saving thousands each year on hardware, (Scantron) forms, etc.

It also gives time and energy back to the staff, who can pay that forward in the classroom.

Contact us for more information or a free demo on any of these that sound like they might help your school.

Managed Print Services in Schools

Issues with your can put everyone behind.

Previously, Vanderbilt Law School’s printers weren’t holding up to their workload causing service to decline.  These issues ate up time and resources for students, staff, and, as a result, the IT Team.

“With MPS through RJ Young, we were able to get everyone on one page and fix our internal and vendor issues, as well as consolidate our devices – which lowered our cost and eased support for our team at a price we were comfortable with.”            – Director of IT, Vanderbilt University Law School

In areas where each department is responsible for purchasing their own equipment and supplies, you typically end up with:

  • A melting pot of vendors, charges, and waste
  • Overwhelmed IT trying to manage numerous brand requirements and their networking issues
  • No visibility to compare print volume or spend as a whole

Studies show that up to 30% of miscellaneous spend per year is due to unknown printing costs. Managed Print Services helps put that money back in your pocket.

With ONE customized plan, ONE monthly invoice, and ONE fee that includes your equipment, toner, maintenance, parts, and other supplies, you’re able to budget and account for your print costs.

See How RJ Young Can Help You Manage Your Print Services!

We are halfway through 2018, and RJ Young is ready to help you meet all of your business resolutions that you may have forgotten about this year. Over the last few months, we have helped businesses identify ten ways to simplify their business, from outsourced IT services to having a one-stop shop for your office technology needs.. Read more about how we can help you grow your brand with custom promotional items. From small business promotional items to large scale marketing campaigns, RJ Young can do it all.  Let us help you make 2018 the year you simplify your printing and technology needs.

Promotional Items = Fantastic ROI

Do you see other brands thriving with their logo on everything from ballpoint pens to water bottles? Do you feel like promotional products are too expensive, or don’t offer enough ROI for your business? Actually, promotional items can generate up to 50% more recall rate for potential customers than traditional media buys! Our team of specialists can work with you personally to find the best items to meet your goals, budget, and timeline.

But I Don’t Know How to Make Promotional Items …

Our Promotional Specialists can help you identify the best marketing swag you can create based on your industry, event, budget, timeline and other key factors. You can be as involved as you want–from just giving us your logo to submitting full designs. Don’t have an in-house designer?

No worries, from artwork to logos, we have you taken care of. Our graphic designers will work with you personally to create the perfect art piece for your promotion items. Our team of specialists offers step-by-step assistance throughout the entire print process for a customized and personal approach to printing.

3 Steps to Brand-Changing Promotional Items

Accelerate your brand’s recognition with promotional items from RJ Young. It’s this simple!

Step 1: Contact us through phone, email, live chat, and fill out your free project quote!
One of our Promotion Specialists will contact you personally about your quote to begin your personalized step-by-step process that understands your goals, budget, and timeline.

Step 2: Submit your logo
Give us your logo, brand standards, and messaging. We’ll take care of the rest! Whether you’re a small business or large, our specialists will make sure that all items meet your standards throughout the process.

Step 3: Watch Your Brand Grow
Do you find yourself customizing business cards, brochures, posters, and more for different team members or locations? Our specialists make sure that your step-by-step experience is a positive one quality promotional materials, your brand awareness will only grow faster. See your brand everywhere!

Let Our Customized Brand Central Make Life Easier

Make life easier with a custom Brand Central Site. Let us create a personalized portal for your business. Our team of designers will work with you to upload templates, brand standards, business cards, brochures, and any other products you decide for your company to access and customize whenever they need to. Each user will have individual log-ins for the store and the ability to personalize their order themselves through the site.

Your customized brand central will be home for all your marketing requests. Upload your brand standards, marketing materials, promotional items, apparel and more. All users need to do is log in, select the items, and order, we will take care of the rest. This helps you save money by not having massive inventories laying around on site and save time by having everything in one central location. No more email chains to keep track of. We can also customize your portal to look like your current website or any other way you like. This way users may not even notice they are using a different site.

How is this better than the internet?

You’re busy! You have so many decisions to make. Let us handle this for you. Give us your goals, budget, and timeline; we can take it from there.

What Kind of Promotional Items Does RJ Young Offer?

RJ Young offers a full suite of promotional items perfect for your business, including:

  • Business cards, letterhead, and other stationery
  • Shirts, jackets, hats and other wearables
  • Banners
  • Yard signs, window clings, and other custom signage
  • Don’t see what you need? Let us know! Our experienced team has an extensive selection of products, from traditional to trendy, for you to choose from and we work with many manufacturers to source exactly what you want – to reach YOUR target audience.

Getting Started

Fill out your free project quote today to get started growing your brand with promotional items. You can also visit our Promo Shop for 24/7 access to everything promotions. Browse options, upload artwork, see virtual proofs and more! Visit our site today.

 

We are halfway through 2018 and RJ Young is ready to help you meet all of your business resolutions that you may have forgotten about this year. Over the last few months, we have helped businesses identify ten ways to simplify their business, from outsourced IT services to having a one-stop shop for your office technology needs. Make 2018 the year you simplify your printing,  technology needs, and improve your back up and disaster recovery methods.

Is your business ready for a disaster?

Resolution: Backup and Disaster Recovery

RJ Young felt the unexpected impact of a massive fire in March of 1998. Consequently, we understand what it’s like to lose everything and have to start over from scratch. FEMA says that more than 40% of businesses that encounter a disaster never reopen, and of those that do, only 29% were open two years later.

We survived our fire, and because of that experience, we are the best partner your business could have in preparing for disasters. Click here to read more in-depth about our fire disaster and how we used back up and disaster recovery to save important documents.

What Recovery Services Does RJ Young Offer to Help My Business Prepare for a Disaster?

RJ Young is prepared to help you prepare for a backup and disaster recovery scenario.  You can trust us to help develop proactive backup solutions to increase your data protection and keep your business safe from the unfathomable.  Additionally, here are some of the ways RJ Young can help you secure your critical business documents:

  1. Scanning Services

Replacing paper files with PDFs and digital documents can lead to more than just clearing up the clutter in the office.  Furthermore, our customer support team will design a scanner plan and ensure that your equipment continues to run optimally.  Another way to utilize our scanners is to scan all of your documents into your Document Management System. 

  1. Don’t Have a DMS?

RJ Young can help you set up a customized Document Management System for your business, increasing your business continuity and ensuring that your critical documents are accessible anytime, anywhere. Learn more here.

  1. Supporting Copy
  2. Store Your Backups Offsite

In a business world that is rapidly changing, it is important to make yourself readily available.  With RJ Young’s Managed IT Services, you can have an automatic offsite backup and disaster recovery solution for all of your critical files and systems.   These offsite solutions include cloud backup solutions, public clouds, data recovery services, and solutions, and data protection.

What Kinds of Documents Should I Backup Offsite?

You know what you need to run your business and protecting those critical documents should be a top priority. You should have offsite data backups for documents including:

  • Tax records
  • Contracts
  • Tax Identification Documents
  • Employee Records
  • Patents
  • Historical Financial Information
  • Legal Agreements
  • Customer Records
  • And more

Transform Your Documents  

You can trust RJ Young to manage the most critical components of your business – your files. Records, contracts, financial documents and more are safe from fires, floods and other disasters when they are digitally backed up offsite. Learn more about how RJ Young can help you transform your paper documents into digital files.

Summer is the ideal time for marketing your brand. From concerts and festivals to holidays, there are endless opportunities for you to promote your company this summer. What better way to get your company’s name out there than through the use of unique promotional items that are tailor-made to set you apart? We have collected a list of the top 7 promotional items for this Summer.

Regardless of what promotional items you want for your company, our experts at RJ Young will make your promotional idea reality. After all, it’s your logo and your imagination-the possibilities are limitless.

Browse our promo shop 

Schedule a consultation with one of our promo specialists today!


 

 

Southeastern independent office equipment dealer expands footprint to East Tennessee

 

RJ Young announced today it has completed the acquisition of the office imaging side of Paxis Technologies, a privately-owned office equipment dealer.

For over 30 years, Paxis Technologies has been the leader in Imaging Technology in East Tennessee. The acquisition of Paxis Technologies further widens RJ Young’s footprint, now spanning throughout the entire state of Tennessee.

“We are very excited to be expanding into the Knoxville community,” said COO Hunter McCarty. “We look forward to further creating a presence in our home state and furthering our mission of providing excellence in printing technologies.”

All sales and service employees from Paxis Technologies will remain in Tennessee and continue to support and service for customer accounts. These employees will join more than 600 employees of RJ Young to assure the continued high expectations of standards in sales and service.

The acquisition closed on June 1, 2018 and RJ Young’s Brent Kakwitch has been appointed as Regional Sales Manager for the east territories including Virginia, North Carolina, and East Tennessee.

About RJ Young
RJ Young is one of the largest independent office equipment dealers in the country, specializing in document management solutions, managed print services and office imaging. Headquartered in Nashville, Tennessee, RJ Young has been in business for 63 years and has over 600 employees in over 28 sales and service locations across eight states. Under the corporate tagline “Your productivity is our mission,” RJ Young helps modern professionals become more successful in their businesses with solutions to securely manage paper and digital information and empower businesses with leading printing technologies. You can visit RJ Young online at: https://www.rjyoung.com.