Choosing the best wide format printer for architecture is no easy task. Architectural firms need top-performing specialized equipment to achieve the crystalline level of detail required for blueprints, charts, and other highly technical documents. Complicating the challenge is the fact that many of these documents are printed on sheet sizes larger than what the standard professional printer can handle.

Therefore, architectural firms turn to wide format printers to meet these needs. Not only are these printers specialized, but they open the door to many more capabilities than the average printer. Here are a few things to consider when narrowing down the choice of best wide format printer for architecture.

1. Detail and Precision

Wide format printers are able to print in immaculate detail and stunning resolution. Such presentation is not merely to impress — blueprints require flawless legibility to guide builders and engineers. In other words, smudges or low-resolution — which may cause blurred lines — create costly delays or mistakes which may ruin a project entirely. At RJ Young, our team of technicians and support staff are always there to ensure optimum performance from your device each and every time.

2. Speed and Efficiency

Many printers can produce photographic-quality color printing, but it takes time. In addition, architectural firms often operate under demanding, time-sensitive conditions which require high speed and high-quality printing to keep the office workflow smooth. Some projects need multiple copies, which can lead to frustration if each takes a significant amount of time to print.

3. Imaging Technology

Architectural firms may wish to choose from a range of imaging technologies according to the type of projects most frequently printed. A wide format printer with fewer frills, gets the job done efficiently and professionally. However, firms who need to produce high-end displays and presentations may look for more advanced imaging technology. Such technology delivers superior half hones, ultra-smooth gradients, and even the ability to print in spectacular colors without hampering efficiency.

4. The Cost of Consumables and Maintenance

High-end may also mean a high price tag on consumables such as ink, paper, spare parts, and even maintenance. This becomes even truer as materials or parts become more specialized. However, this cost can be balanced by understanding the type of printing which the firm mostly undertakes. Selecting a wide format printer, which provides the features needed without going over the top, helps to balance professionalism and price to keep the firm competitive.

5. Network Capabilities

Modern office technology is built to integrate with an organization’s workflow, and that includes architectural firms. Workflow increasingly relies on cloud and network connectivity to allow documents to flow from one device to the next seamlessly. Therefore, a wide format printer with Wi-Fi capabilities can be operated across many devices or web-based applications allowing users to design and print from one consolidated station.

6. Printing Volume

Printing volume varies from firm to firm according to size and specialty. An architectural firm with a demanding print environment will benefit from a different class of printers than a small firm which only prints a few, high-quality charts each month. In other words, a smaller firm may find it beneficial to invest in a device with more specialized capabilities, while a larger firm which needs to print more, may appreciate a more efficient workhorse.

7. Ease of Use and Reliability

A robust printing system is only useful if the user knows how to use it, and it can be guaranteed to work when it is needed. As with any piece of office equipment, the best wide format printer for architecture is powerful enough to produce the required print quality in a timely fashion. In addition, it also needs to be accessible enough that users do not get bogged down with a learning curve or get stuck fiddling with advanced settings which aren’t fully understood. With RJ Young, users never need to worry about that. We have a team of training and onboarding specialists who are dedicated to ensuring the user is familiar and comfortable with their device.

8. Versatility

Printing blueprints may be a critical business function for an architectural firm, but it is not the only thing this business will print. It is worth it to track printing habits prior to investing in a new printer to get a better sense of the types of paper sizes, stock weights, inks, and custom settings which are most frequently used. 

A firm may need to print other business documents. A wide format printer which can also handle regular paper sizes will prove invaluable in these circumstances.

Choosing the Best Wide Format Printer for Architecture

Architects have specialized needs when it comes to printing, which makes the selection of an appropriate printer beyond vital. Wide format printers can meet many of these needs with their ability to handle larger paper sizes and unblemished detail. These eight considerations serve as a starting point for the many things which a firm must consider when choosing the best wide format printer for architecture.

RJ Young works with architects and engineers regularly to provide custom hardware and software solutions for their printing needs. Read about the common printing and document problems these firms face and the solutions we provide.

At RJ Young we offer a full range of wide format printers, copiers, and scanners – from industry leaders like Oce, Canon, HP, Mimaki, Ricoh and Contex. Contact us to speak with an expert product advisor who can help you narrow down your options and select the perfect device for your needs.

RJ Young is pleased to announce the opening of the newly renovated Winston-Salem, North Carolina office. Guests and RJ Young staff gathered on May 2, 2019 from 3:00pm to 6:00pm for a ribbon cutting ceremony and open house celebration. Members from the local community, clients and Winston-Salem Chamber members all attended the event. Food was provided by local Winston-Salem catering company, Mrs. Pumpkin’s, and all beer options were provided locally.

Each room at the Open House featured a different piece of equipment on display – from wide format printers, and projectors to Ricoh 360 cameras. Attendees were given the opportunity to interact with the new touchscreen interactive whiteboards and projectors, as well as view hands-on, interactive demonstrations by Ricoh representatives.

“We are very excited to show our Winston-Salem customers our newly renovated office, as well as introduce them to our new products. This was a successful event and we had an amazing turnout,” said RJY Young Territory Sales Manager, Eric Hooks. “We’re thrilled to be a part of the Winston-Salem community and looking forward to helping local businesses in the area grow to their full potential.”

RJ Young also encouraged guests to register to win local prizes such as an Echo Dot, Glow Skincare Studio Gift Certificate, Mozell’s Gift Certificate or a 75” 4K Multi-Touch Ricoh Interactive Whiteboard.

At present, RJ Young has 30 sales and service locations across nine states throughout the Southeast.

About RJ Young

RJ Young is the largest, privately-held dealer in the Southeast and one of the largest in the nation specializing in document management solutions, managed print services, remote support, remote monitoring, fulfillment services, and office imaging for small to enterprise level businesses. Headquartered in Nashville, Tennessee, RJ Young has been in business since 1955 and has over 650 employees in over 30 sales and service locations across nine states. Under the corporate tagline “Your Productivity is Our Mission,” RJ Young helps modern professionals become more successful in their businesses with solutions to securely manage paper and digital information and empowers businesses with leading technologies.

RJ Young is pleased to announce the opening of the new Asheville, North Carolina office. Members of the local community, Asheville Chamber members, and RJ Young staff members gathered on April 30, 2019 from 3:00pm to 6:00pm for a ribbon cutting ceremony and open house celebration. A local Asheville catering company, Colorful Palate, provided the hors d’oeuvres and local beer options were offered.

Guests were encouraged to stop by and interact with RJ Young’s new Ricoh touchscreen whiteboards and ultra-short throw projectors. Sales representatives from Ricoh were at the event providing interactive demonstrations of the interactive whiteboards to attendees. Representatives from Mimaki were also available to do hands-on, test printing demonstrations on their wide format printers for customers.

Guests were given the chance to enter to win local prizes including Day Spa Gift Certificate, Cúrate Gift Certificate as well as an Echo Dot or a 75” 4K Multi-Touch Ricoh Interactive Whiteboard.

“We had an amazing turnout and the local Asheville Chamber was extremely supportive throughout the entire process. We’re happy our Asheville customers were able to stop by and check out our new office, take a look at some of our new products, and meet our Asheville team members,” said RJ Young Territory Sales Manager, Eric Hooks. “The entire RJ Young family and I are excited to be a part of the Asheville business community and we are looking forward to playing a role in the growth of this city.”

At present, RJ Young has 30 sales and service locations across nine states throughout the Southeast.

About RJ YoungA

RJ Young is the largest, privately-held dealer in the Southeast and one of the largest in the nation specializing in document management solutions, managed print services, remote support, remote monitoring, fulfillment services, and office imaging for small to enterprise level businesses. Headquartered in Nashville, Tennessee, RJ Young has been in business since 1955 and has over 650 employees in over 30 sales and service locations across nine states. Under the corporate tagline “Your Productivity is Our Mission,” RJ Young helps modern professionals become more successful in their businesses with solutions to securely manage paper and digital information and empowers businesses with leading technologies.

A multifunction printer emphasizes efficiency in the home or office. Designed to do it all, they are valued for their ability to provide several printing capabilities, even to small businesses which may not have space for numerous devices.

Businesses looking to upgrade or replace a general printer may wish to invest in a high-impact device, such as a multifunction printer. For most modern offices, they provide all of the quintessential document solutions in a compact, easy-to-use format. It is no longer only about the print quality of your black and white documents, it is about bringing all your printing needs into one device.

There are a lot of advantages to having a multifunction printer in the office. Here are four benefits, which sometimes get overlooked, but have a tangible impact on how well an office functions.

1. A Multifunction Printer Improves Document Management

A multifunction printer improves document management by putting all of an organization’s printing infrastructure in precisely one place – physically and digitally. While a multifunction printer enables printing, scanning, and copying, and often faxing from the same device, most models on the market also come with powerful software which lets any wireless or mobile device operate the printer. With the increase of mobile devices in the workplace, mobile printing is becoming a desirable function to have.  In other words, users can enjoy designing and printing a document from a single interface.

Such a feature has advantages for transforming an office into a productivity powerhouse. However, this consolidation also presents several opportunities to tighten an organization’s document management processes. Making the multifunction printer the hub through which all documents flow helps maintain visibility, security, and compliance. It also facilitates the creation of standardization procedures to support office organization further. 

2. They Make the Print Environment Easier to Control

Print environment control becomes much easier when all printing activities happen on one network. Much like with document management, access control and tracking are easier when they only occur with one device.

Controlling the print environment increases security and decreases printing costs. It cuts unauthorized printing, whether it is part of the 78 percent of employees who print personal material at work, or someone stealing confidential information. Likewise, companies who are required to mind privacy regulations such as HIPAA may find that a consolidated device in a secured area is much more effective (and compliant!) than multiple devices in discrete offices.

3. Multifunction Printers Reduce Office Costs All Around  

Multifunction printers are not only smart because they take up less space, a good multifunction printer takes up fewer resources as well. This includes:

Utilities

A multifunction printer results in a lower electricity bill because fewer machines are running. Likewise, many professional multifunction printers now have Energy Star ratings, which are 40 to 55 percent more efficient than non-certified models.

Consumables

Multifunction printers reduce the overall cost of paper, ink cartridges, and other consumables over the course of their lifespan. Part of this occurs because multifunction printers make it easier to digitize documents and turn them into other useful digital formats. Part of this occurs because improved print environment control means businesses are no longer underestimating their printing costs quite so dramatically.

Maintenance

It is easier to keep one generalized machine in working order than it is to maintain several specialized devices. Likewise, the commonplace status of multifunction printers means that spare parts are easier to find, and therefore cheaper.

4. Users Only Need to Learn One Interface

Multifunction printers are known to be easy-to-use — this faciliates efficiency so that users only need to learn one interface. With intuitive color touchscreens and simple navigation devices, users can master a simple interface and unlock all of their printing, scanning, and copying needs in a single action. For the average modern office where the documents need to keep flowing, this represents a major advantage over other powerful, but specialized printers.

Implementing integration software which standardizes the interface across devices has the same effect with the printer’s more powerful capabilities. When employees only need to learn one interface, they spend less time mastering these interfaces and more time on the processes which makes the business run.

Choosing the Best Multifunction Printer for Your Office

There are a variety of multifunction printers on the market which offer a variety of capabilities — this means that the choice is not a straightforward one. However, the right selection will transform a print environment into a productivity powerhouse.

Multifunction printers are best for offices which have demanding but generalized printing needs. They marry productivity and simplicity to provide all of the necessary features which the modern office requires. Advanced features, such as network connectivity, help make multifunction printers central hubs in the productivity hive that is an office.

As experts in printing solutions, RJ Young understands the myriad of distinct challenges which different businesses and industries may face. Let us leverage our expertise in office technology solutions to amplify your workflow. Contact us today to start a conversation about the goals you would like to meet with your next office printer.

Nobody likes to prepare for the worst, but the worst often becomes a reality when you least expect it. Such is the nature of disasters, and without an adequate recovery plan in place, a business will far exceed the average of $25,000 lost per serious contingency. These 5 steps to creating a backup and disaster recovery plan will help your business be prepared.

5 Steps to Creating a Backup and Disaster Recovery Plan

What is a disaster recovery plan? It constitutes the steps a business takes to get back on track as quickly as possible following a disaster. Good plans leverage technology solutions like cloud services and have robust data recovery procedures in place.

Disaster recovery planning takes on many additional forms, however, a few universal considerations do exist. Here are five things to consider when creating a disaster recovery plan.

1. Be Proactive with Disaster Recovery Planning

Disasters can be natural or man-made, and in Nashville, there are plenty of both. Disaster planning is tricky because it must consider a spectrum of contingencies, and account for unforeseen circumstances. Some examples of disasters to be prepared for include:

  • Natural disasters
  • Cash flow interruptions
  • Cyber attacks
  • Fires
  • Intellectual property lawsuits
  • Structural failure
  • Power outages
  • Local disasters

Most business disaster planning guides recommend forming a planning and recovery team. This creates a focused, oriented task force which can methodically move through the stages of drafting procedures for each contingency. While it is impossible to account for every contingency, the most effective business disaster recovery plans are those which allow flexibility and anticipate a wide range of possibilities.

2. Identify the Organization’s Critical Functions and Infrastructure

A business impact analysis predicts possible causes and outcomes of disruptions in business processes. It also helps establish critical functions, which the business would cease to run without.

Critical functions take many forms according to the nature of the business. An online retail business might require the ability of users to complete purchases on the website in order to function. Likewise, a critical function for a financial institution might involve the ability to transmit electronic transaction data securely.

Additionally, a disaster plan should document the body of assets upon which those functions rely. This might include:

  • Intranet or internal servers
  • Cash registers
  • Websites
  • Utilities
  • Vehicles
  • Employees
  • Software
  • Machinery
  • Customer or patient records

Make plans to evacuate, recover, replace or back up each.

3. Create Emergency Response Policies and Procedures

The response to an emergency or disaster hinges on several factors, including what the law requires businesses to do. Document the correct procedures for responses clearly, in an easy to read format. Include instructions regarding evacuation procedures, who to contact, where to go, and what steps to take to reduce damage or loss of life.

Nashville managed IT services can provide a major advantage during emergency response. During an emergency, a managed IT provider can provide additional support in responding to and mitigating threats to data. This frees up employees and personnel to address more pressing concerns such as evacuating a facility.

4. Document Backup and Restoration Processes

Draft procedures to create backup operations prior to a disaster as well as policies regarding data recovery. This should include alternative methods to store and access data in the event that some infrastructure becomes compromised.

Managed IT services can help tremendously in this situation as well. Many businesses already leverage cloud services for critical backups for data recovery, a highly recommended strategy.

Managed IT providers support this through frequent backups and keeping backups available should the need arise. In the event of a disaster, a managed IT provider will also be far more organized, and able to step in and help its clients succeed in recovery.

5. Perform Routine Tests and Exercises

Making routine tests and exercises a part of the disaster planning process will benefit the recovery process immensely. Exercising a recovery plan reduces the amount of time employees take enacting it because they will already know what to do.

Testing also helps carefully examine each step of a plan to ensure that it will actually perform as needed. An organization can find out exactly what will go wrong with their plan before it needs to work.

Managed IT services can also help with stress testing a recovery plan by conducting frequent audits and reviews. Companies experiencing rapid growth and change will find this especially valuable. Risks change as businesses change, demanding the need for a recovery plan which can accommodate more variables and unknowns.

Nashville Flood: May 2010 

Nine years ago, Nashville was brought to its knees after being struck by devastating floods. Over the course of three days, torrential rainfall led to flooding that affected the area for several months, resulting in a number of deaths and widespread property damage. Rainfall exceeded 19 inches, the highest amount in more than 140 years of recorded history. Some areas accumulated 13 inches of rain within 36 hours. The Cumberland River crested to 52 feet, marking a height that hadn’t been seen since 1937 (53.9 feet).

With the floods drenching the city, the Nashville Area Chamber of Commerce reported 2,773 impacted businesses (14,499 workers) at the time of the flood.

During the aftermath and recovery of the Nashville Flood, RJ Young worked with companies whose office equipment had been damaged. RJ Young loaned them what they needed to keep their operations going, so these businesses had more flexibility to deal with insurance companies to get back up and running. RJ Young also provided their own conference space to one law firm, supplying a stable office environment for their attorneys to work. The firm’s building had so much standing water, they could not get into their offices.

The RJ Young family worked closely with all customers affected by the flood, ensuring they had all of the necessary information they’d need to work through insurance claims as smoothly as possible.

Do Not Leave Recovery to Chance — Plan Ahead

Well-managed IT services keep a business prepared for the worst. Whether there is a dramatic natural disaster or squirrels quietly chewing through power lines, an organization’s survival hinges on its ability to resume normal operations as quickly as possible.

Get started with backup and disaster recovery protection with a disaster recovery plan for an organization’s IT infrastructure, contact us to speak with an expert today.