Enterprise-level businesses are a class of their own. Established with often sophisticated operational processes, they typically have a print environment which reflects the high volume of business that they conduct. A single, reliable printer is never enough for these types of companies. However, neither is an out-of-the-box solution. An enterprise-level business is generally a large corporation that manages hundreds or even thousands of employees. Enterprise-level businesses have specific, complex needs. An enterprise level Managed Print Service strategy can help these companies reap the benefits of a thoughtfully deployed printing strategy.
The Printing Needs of Enterprise-Level Businesses
Enterprises, like other types of businesses, have specific needs when it comes to their print environment. Generally, those needs are broken down into five major points:
1. Workflow Efficiency
Workflow efficiency is paramount to effective business operations – for enterprises, it is crucial. These companies need to be able to handle massive loads of data and documents quickly, without error to keep daily operations flowing. Their print environment must likewise be able to handle this load while seamlessly supporting the other document processes each department or office may have.
Like small businesses, enterprises face pressure to develop cost-effective strategies to remain competitive. However, printing costs for enterprises are magnified because an enterprise is doing more, more frequently, and more quickly. Therefore, enterprises place great emphasis on solutions which solve problems and reduce costs.
3. Flexible, High-Powered Devices
An enterprise-level print environment is demanding. Whether it is numerous print jobs being run at once, or several large jobs in sequence, enterprises need flexible, high-powered devices capable of handling whatever the office throws at it. Therefore, such companies may find traditional office printers inadequate for their uses making Managed Print Services ideal for their needs.
4. Print Environment Visibility
Whereas many offices have one or two centralized printers, an enterprise may have several. The challenge of maintaining print environment visibility is compounded by the fact that these devices may not even be in the same physical vicinity nor be connected to a central network. Needing to know who is printing, what is being printed, and from what device it is being printed from is important information that needs to be considered. With visibility of the print environment through manage print services total these hidden costs which many clients do not always take into consideration can be easy presented and addressed.
5. Increased Customization
An enterprise-level business rarely finds off-the-shelf solutions adequate for its precise and demanding needs. Therefore, many enterprise businesses need custom printing solutions built specifically for them. However, finding the right combination of devices, supplies, and printing strategies can be complicated and time-consuming which is why partnering with a reliable Managed Print Services provider is extremely beneficial to an enterprise-level company.
The Benefits of RJ Young’s Enterprise-Level Managed Print Services
Managed Print Services for enterprise-level businesses can and do meet all five of those specific needs when a company chooses to work with an experienced and knowledgeable provider. Managed Print Services can help companies save money, time, and supplies. Businesses can enjoy benefits such as:
1. Cost Savings
Some Managed Print Service providers offer one flat fee for equipment rental and maintenance, toner, and other supplies. Companies can allocate a set number of prints for departments, track who needs the most printing (and who doesn’t) and know exactly how much services and paper costs contribute to the companies’ expenses. Learn more about cost savings of Managed Print Services.
2. Print Environment Assessment
A skilled team of managed print specialists has the knowledge and ability to assess an enterprise printing environment to identify areas of weak points, optimization, and ways to improve business processes through better printing strategies. The result is better processes and printing strategies which help streamline the efficiency of the entire department or office.
3. Managed Maintenance
An enterprise-level business may have multiple printers, making the maintenance demands more extreme than other types of businesses. The maintenance requests alone can swamp an internal tech support department, which in turn negatively affects other technology initiatives. However, Managed Print Services provide skilled maintenance technicians to provide both routine and on-demand service. Enterprises benefit from staff who are left free to focus on their work and pursue valuable business activities rather than fixing devices.
4. No More Managing Supplies
A robust print environment consisting of numerous devices means an equally intense supply inventory. However, supplies take up space, require price comparison shopping, and often include hidden expenses. In contrast, Managed Print Services eliminate these challenges and reduce costs by taking over supply management. A company only needs to tell the provider which machines require supplies, and the right cartridges or paper arrives just days later. Many providers also have automatic replenishment programs.
5. The Right Devices for the Right Jobs
Anyone who has ever tried to get by on a home printer in an office knows the frustration of dealing with a device too small to handle a print environment. However, Managed Print Services perform assessments before choosing the most efficient devices to make sure that enterprises have the right printers that meet—and grow with—their printing needs.
6. Increased Security
Every business, no matter how large or small, needs document security. For enterprises, this is even more critical because printers are often a weak point in security. A knowledgeable Managed Print Services provider helps eliminate these blind spots to increase security across the print environment by mitigating the costs of breaches, lost documents, and disappearing devices or supplies to provide better protection.
See How Yalobusha General Hospital Benefits from MPS
Yalobusha General Hospital and Nursing Home in Yalobusha County, MS provides nurturing care to those needing all types of medical services. RJ Young helped Yalobusha save time and money by managing their printers through Managed Print Services. With RJ Young all ordering of printer supplies is fast and easy through ePASSTM. Yalobusha can place service calls, check call status, and pay invoices – all online.
Go with the Pros Who Know Enterprise Printing
Enterprise-level managed print services are in a category of their own. They are designed to meet the demanding print needs of larger companies and corporations while delivering the same benefits which small businesses reap. Furthermore, enterprise-level Managed Print Services require a higher degree of customization and consideration to address the challenges that these businesses face. RJ Young has over 60 years of experience handling printing solutions for large and small companies in several industries. When it comes to enterprise printing, only the best and most experienced will do.
Get the right devices the first time around to take advantage of Managed Print Services for your enterprise-level business. Contact RJ Young today.