Copy Center Operator

Submitted Monday, November 13, 2017

*Hours 8am-5pm, when covering for Receptionist hours will be 8:00-5:30pm*

 

Major Goals and Responsibilities

  • Litigation services to include copying, scanning, printing and burning of CDs
  • Delivery and pick-up of copies, mail, facsimiles, etc…
  • Operation of Copy/Mail Center to include eCopy Usage and Scanning
  • Interoffice routing of printed material/mail
  • Distribute Incoming Faxes via Email to the named receiver
  • Coordinate and oversee all Copy Center services
  • Accountability for monthly meter retrieval for billing
  • Troubleshoot convenience copiers and maintain service records
  • Train backup support
  • Develop and maintain updated information in procedural manuals
  • Inventory, order and maintain appropriate supply stock levels
  • Cover and answer the phones for receptionist when needed
  • Responsible for kitchen duties in the 2 breakrooms to include rotating dishwasher and rotating drinks and juices daily
  • Responsible for checking and restocking supplies, drinks and juices and ordering of
  • these items
  • Responsible for checking and restocking dishes in each conference room
  • Responsible for recycled cans to the service elevator weekly
  • Responsible for ordering paper from RJ Young Warehouse for Customer
  • Liaison with customers and RJ Young Company
  • Business causal to professional attire

 

Products and Services

  • Operation of Multi-Function Devices, Postage Equipment, and Finishing Equipment
  • Quality Check finished product to customers ‘
  • Ensure Customer satisfaction
  • Point of Contact in Copy Center
  • Timely ordering of Supplies (i.e. office, copier & mail supplies) to include Vendors

 

Essential Activities

  • Pick-up of in-coming mail from Arcade Post Office daily in the mornings and inside the building PO Box Slots in the afternoon to include sorting and delivering to the inbox of the name on the envelope.
  • Mail, Interoffice and Copy Job runs every hour
  • Pick-up, sorting, and delivery of inter-office material
  • Operation of copy center, multi-function devices, and postal equipment Retrieve and
  • Distribute faxes to the Receiver
  • Maintenance of convenience copiers
  • Monthly meter readings for billing and allocations of color copies
  • Delivery of all supplies to convenience copiers
  • Maintaining, restocking and ordering kitchen essentials for the customer
  • Day-to-day operations of center, including assisting the customers Office Manager when needed, outsourced printing to RJ Young DPS Department
  • Daily maintenance of convenience copiers, service/supply records and mail records
  • Point of Contact for Copy Center and training of other employees

 

Prerequisites (i.e. education, experience)

  • High School education required
  • Valid drivers license a must and reliable transportation
  • Must be able to sit or stand for long periods of time
  • Be able to lift 60 lbs
  • Previous center experience preferred
  • Flexible to work overtime when needed
  • Microsoft Office Proficiency
  • Phone Skills

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