Sales Administrative Assistant (Nashville, TN)

Submitted Monday, May 13, 2019

Major Goals and Responsibilities 

  • Answering and screening phone calls for VP of Sales
  • Managing participation and arrangements for company sponsored events
  • Travel arrangements (including transportation, accommodations, travel expense requests, etc.) for the VP of Sales as well as the Sales Department
  • Assist in preparation of presentation materials and reports using Microsoft Word, PowerPoint, and Excel
  • Some running of personal errands for VP of Sales
  • Assist with preparation of arrangements and material for sales meetings (QSM, Regional meetings, Recognition meetings etc…)
  • Follow up on initial correspondence sent by VP of Sales
  • Tracking and reporting related to:
    • Flat Rate Payout
    • Manufacturer’s credits
    • Manufacturer’s promotions
    • File management
    • Manufacturer’s spiff programs
    • Regional Managers specific programs and projects (ie…sales blitz, team builds, region specific support programs etc…)
    • Specialty Directors specific programs and projects
    • Monthly/YTD sales results tracking and reporting
    • Working with Marketing group to supply data to track the effectiveness of Marketing efforts
  • Responsibilities to be managed on a revolving schedule for activity

Essential Activities

  • Support the Vice President of Sales and direct reports within the Sales Department in all professional dealings as well as some personal matters
  • Coordinate company and departmental meetings/retreats/Riordan seminars, and arrange all travel arrangements as necessary
  • Prepare all correspondence
  • Reconciling all invoices and/or expenses incurred by the VP of Sales
  • Assist in preparation of presentation materials and reports.

Prerequisites (i.e., education, experience)

  • College degree and/or equivalent experience
  • Executive administrative experience preferred
  • Proficient in Microsoft Word, Excel, and PowerPoint
  • Some accounting experience helpful
  • Project Management certification or training to acquire certification

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