Forget projectors, ink-smudged fingers, and dry erase markers that run dry halfway through a sentence. Offices and educational institutions should enjoy the ability to create stunning visuals which deliver impactful and motivating presentations. Additionally, interactive whiteboards are a fantastic and modern way to motivate teams, inspire collaboration, and drive engagement in audiences.

RJ Young works with Ricoh to provide state-of-the-art interactive whiteboards for a variety of clients, industries, and educational institutions. Read on to learn how interactive whiteboards can revolutionize participation in a classroom or office.

Features of Ricoh Interactive Whiteboards

Ranging from 30 to 80 inches wide, Ricoh’s line of high-quality interactive whiteboards can meet the needs of large and small establishments. In addition, every device comes equipped with productivity amplifying features.

Users can enjoy the following features:

1. Workflow and Connectivity

Each whiteboard display supports an interactive experience by using touchscreen annotations. They also use apps to streamline productivity and connectivity with other platforms. As a result, enjoy full integration with Microsoft Office and connect with all devices to keep the workflow smooth and uninhibited.

2. Collaborative Capabilities

Create annotations and share screen images with remote users in real time to enhance the collaborative powers of a team. Leverage Ricoh’s Intelligent Workplace Services to create a comprehensive digital collaboration environment, which drives productivity and innovation.

3. Open Architecture

Additionally, all whiteboards come with Ricoh’s Embedded Software Architecture — this software helps maintain application compatibility across devices that many offices may use. The open nature of this software means numerous third-party solutions can also integrate flawlessly with Ricoh devices.

What To Consider When Choosing an Interactive Whiteboard Solution

The power and versatility of interactive displays have made them widely popular, leading to a vast array of offerings on the market. When choosing an interactive whiteboard solution for a classroom or business, consider the following:

  • Audience size. Consider how many people will need to interact with it. Undoubtedly, devices which support multiple simultaneous functions enable more collaboration.
  • Connectivity. The ability to link to numerous devices at once allows the audience to watch the presentation on their own devices. This benefits large lecture halls, or meeting rooms where everyone wants to take their own notes.
  • Space size. Interactive whiteboards range from 30 to 80 inches wide. In other words, this impacts how far it can be viewed from, and where viewers should – or should not – sit.
  • Software and apps. A classroom will require different apps and programs than an office. On the other hand, an office might find the ability to integrate with other document management platforms advantageous.
  • Durability. Above all, interactive whiteboards in a classroom setting must be durable to withstand student use. In other words, higher-end interactive whiteboards will find a better home in offices that want to wow clients.

RICOH Interactive Whiteboards Amplify Learning and Teaching

Interactive whiteboards in the classroom bring a variety of benefits to students, teachers, and schools. Here are three reasons why classrooms should embrace this modern technology:

1. Facilitate Active Learning

Students who are engaged with the material learn better. Furthermore, interactive learning encourages students to take an active role in the classroom. This is scientifically shown to increase learning and knowledge retention.

2. Encourage a Technological Culture

Technology in the classroom is a contentious topic. However, it is a healthy disagreement about whether or not it belongs there between teachers and students. Nonetheless, the presence of an interactive whiteboard in a classroom sends the message that an educational institution embraces technology. Interactive whiteboards also create a forward-thinking and modern culture which reflect the expectations of students.  

3. Assist with Lesson Structure

It is not just businesses who can leverage the app and connectivity capabilities of the whiteboards. Teachers can also put these tools to use to create new and exciting lessons — faster, and for less work.

Interactive Whiteboards Drive Productivity at Work

It’s not just students who get bored with one-way communication and lackluster dry erase scribbles. Interactive whiteboards bring many of the same benefits to the workplace, with the additional benefit of supporting current workflow processes which are already in place. Thoughtfully deployed interactive whiteboards in the workplace are beneficial in the following ways:  

  • Transforms lectures into brainstorming sessions that involve all participants
  • Keeps everyone on the same page with real-time file sharing
  • Supports annotations to help prevent details from slipping through the cracks
  • Connects with mobile devices and laptops to fit seamlessly into a workflow
  • Improves the quality of meetings and training sessions
  • Puts an impressive foot forward with current and future clients

Interactive Whiteboards: Technology for 21st Century Presentations

In conclusion, Interactive whiteboards are a low-disruption, high-impact update for offices and lecture halls. Create an atmosphere of motivation and forward-thinking by using an interactive display to transform presentations.

RJ Young helps businesses and educational institutions make the best selections for all of their technology solutions. Contact an expert today to start a discussion on how interactive whiteboards can benefit you.

Technology, in general, has been an important tool for businesses of all types. These days, it has become the norm to see smartphones, tablets, laptops, and other exciting technologies in modern business environments. Of course, with each new device that employees and employers adopt, there are new concerns that arise including compliance concerns, security concerns, and compatibility concerns. To help navigate the changing landscape of technology, many industry professionals are using Managed IT Services for legal service companies.

The expectations of IT staff have changed as much as the technology in offices. How does IT support for law firms services improve the service and security that firms can offer? This article will cover some of the most important points to answer that question.

Spend Money More Effectively with Managed IT Services

As more devices enter the offices of law firms and technology becomes more advanced, the duties of IT staff also become demanding. The cost of employing a full in-house IT staff can be significant with some IT managers earning over six figures. Of course, the cost of not having adequate staff could be more significant if law firm data security becomes threatened. Modern law firms must ask themselves if they have the resources to hire and maintain in-house talent.  

When law firms trust managed IT services with many of their essential IT needs, they are able to more effectively spend their IT budget. Existing on-site staff can be redirected to tasks that will make the most difference within the business. Law firms without on-site staff can reduce their hiring plans and allocate that piece of their budget elsewhere.

There is also the benefit of having clear monthly costs dedicated to managed IT services for law firms. Instead of paying hourly wages as well as potential overtime expenses on top of equipment costs, law firms can count on one simple monthly expense. This is important when considering that in the digital economy also earn almost double average salary for other employees.

A Greater Focus on Compliance

In today’s modern connected word, IT services are about more than just making sure all devices are working correctly. Law firm data security is important to the competitiveness of a firm, the protection of client information, and compliance with applicable laws or regulations. A serious data breach for a law firm could be costly both with regards to money as well as reputation.

By shifting the responsibility for compliance to dedicated Managed IT services, law firms can trust that professionals are monitoring compliance standards and remediating any shortfalls. Most importantly, any changes to laws, regulations, or best practices can be followed and implemented quickly.

Managed IT services for law firms also offer 24/7, around the clock support because hackers don’t always wait for business hours to launch attacks. This level of support also allows software to be remotely updated to ensure security without interrupting business operations. Simply updating software could reduce one of the greatest security risks within a law firm and help ensure security compliance.

Embrace an Agile Work Environment

Technology and the way people work are constantly changing. Nearly 70% of people use their own personal devices to complete work tasks and businesses are embracing this change. What happens as new technology is introduced, new staff is brought on, and new offices are opened? All of these scenarios could become compliance and logistical nightmares. 

An important role of managed IT services for law firms is to implement a device policy and ensure that the devices people are using are compliant with law firm security standards. The same goes for devices issued by the firm to employees including smartphones, tablets, or laptops.

Deploying new devices can be a time-intensive undertaking for IT staff that are already stretched thin. Managed IT services allow law firms to embrace agile work environments by deploying devices quickly, ensuring compliance, and verifying that all services are working as intended. This reduces downtime for employees and also allows other IT concerns to be managed quickly and effectively. On-site IT staff simply do not have the manpower to manage device deployments as well as other requests in the same way that managed IT services can.

Better Security, Exceptional Service, Lower Costs

Data security is always a top concern for law offices across the country. Balancing the use of new technologies with the need for client data protection is something that every law firm must address. Embracing new technology can allow for better service to clients as well as better efficiency, but a poorly planned IT strategy or overwhelmed IT department could turn into a compliance and security risk.

If you are interested in learning more about 24/7 managed IT services for your law firm, contact our team today.

If you are like most law firms, you have a room dedicated to boxes and boxes of case files and in many instances, off-site document storage, where recurring monthly fees cut into your firm’s profits. These files are the backbone of your law firm’s intelligence and livelihood. So, why are you leaving a critical aspect of your businesses at risk and reducing your profits? 

Below are three reasons why you should make your law firm’s case files electric—and ditch the law firm file room and off-site storage.

 

  1. Your client’s information is not secure. 

Access to sensitive legal documents and client information is difficult to manage with confidence when working with paper files. With compliance standards evolving at a rapid pace for all industries, including law firms, ensuring access to documents and files is secure and tracked is escalating in importance for your business and your clients. When case files are only manually maintained—and shipped off-site for storage—confidentiality can never truly be guaranteed.

 

  1. Paper files are not backed up for disaster recovery.

When disaster strikes your business (or your off-site document storage facility) without warning, you will not have time to rescue those boxes of paper files from fire, flood, tornado or even a leaky roof or burst water pipe. Duplicate copies in multiple file cabinets simply will not protect you from losing business critical data. Paper files put your law firm at risk of being unarmed with client files, evidence and data needed to win your case.

 

  1. Information is not accessible outside of your office.

Your legal case is moving at the speed of modern, mobile business and you must ensure that you are armed with evidence in your law office, at your client’s office or—most importantly—in the courtroom at all times. Paper files are not accessible anywhere other than in the legal file room. Digital files can be accessed and managed from anywhere, at anytime, securely.

 

  1. Off-site storage fees & real estate for filing cabinets is eroding your profits.

Last, but not least, you are operating a business for profit. Recurring monthly fees for off-site storage add up quickly, as does the cost per square foot on the lease for your law office. Digitizing files is less expensive and will help boost your bottom line for the long-term.

 

Many cost-effective document management software tools exist today that allow you to scan old case files, store, retrieve, manage and share those documents electronically, from anywhere at anytime. This allows you to secure your law firm’s client data, ensure case files are backed up for disaster recovery and you have the information available to win your case—anytime, anywhere.

 

Don’t wait! Learn about electronic document management of case files, ditch your legal file room AND off-site document storage.

 

Jason Stringer, Account Sales Representative, IT Services

Jason champions productivity and efficiency through integrating hardware and software solutions into workflows helping customers solve business challenges. Studying Business Administration, Jason attended Calhoun Community College. He is based out of the Huntsville, Alabama office.

 

 

A multifunctional pocket tool, or survival knife as it’s commonly called, is critical for those navigating the great outdoors. It’s a compact, sturdy tool that allows you to cut items, fish for food and even start a fire. It is small but mighty.

Producing paper files, making copies, Bates stamping, scanning case files into electronic document management and case management systems, these are all functions of your copying and printing devices that are critical to productivity—or survival—in your law office. Like a nature survivalist, you only have so much space and capacity for technology in your office and in your budget. You need to select a multifunctional and robust copier or printer to power your business.

 Five tips to ensure you are selecting the best multifunctional copier or printer for your firm: 

  1. Speed of Output

Selecting a multifunctional copying and printing device that can keep pace printing quality documents with the high volume output of your firm is important. High-speed printing, of various paper sizes, is imperative for printing and copying large case files and timely legal documents to meet deadlines. Review options with your provider carefully. We typically recommend a copier/multifunctional printer to output at least 80-pages per minute for a law firm. 

  1. Scanning Capacity & Speed

Case files and legal documents, including evidence files, are sometimes large, and your time is valuable. Ensure the capacity of the scanning functionality is robust enough to handle large scanning jobs for legal files, while not compromising the print speed. Additionally, with appropriate software functionality, you can reduce steps and streamline the process of scanning paper files to document management systems. 

  1. Document Management Software Interface

The ability to convert case files to electronic files and send to electronic document management systems is key to ensuring your law firm has access to critical client information and that case files are secured and backed up. Options exist for all law firm sizes and budgets to implement electronic document management systems connected to their multifunctional copier and printer. 

  1. Compliance Standards

Compliance regulations are rapidly evolving, making it critical that your copiers and printers are helping you meet requirements versus becoming a liability due to the sensitive information passing through them each day. On-device output management software can help reduce risks of abandoned document information. Additionally, ensuring your device hard drive is secure or erased is critical. This is important for Health Insurance Portability and Accountability Act (HIPAA) compliance when handling medical information, Consumer Financial Protection Bureau (CFPB) compliance for residential real estate transactions and the list goes on and on… 

  1. Reduce Costs of Document Storage

Case files take up a lot of space, often requiring off-site storage, which comes with hefty monthly fees. Many law firms simply lose track of how much they are spending on off-site document storage. With multifunctional copiers and printing devices capable of scanning and sending sizable files to document management systems, you can say good-bye to off-site storage facilities and the associated costs—adding profit to the bottom line of your law firm. 

Don’t let your law firm get lost in a jungle of paper. Select a robust—and mighty—multifunctional copier and printer to serve as a secure and efficient hub of your document workflow system. Contact an expert to help explore options that are best tailored to your law firm.

Jason Stringer, Sales Representative, IT Services

Jason champions productivity and efficiency through integrating hardware and software solutions into workflows helping customers solve business challenges. Studying Business Administration, Jason attended Calhoun Community College. He is based out of the Huntsville, Alabama office.