Are you paying too much for your old small business printer copier? Have you thought about updating your office printers and copiers to newer, faster—even cheaper! —models.

You may think that you are saving money by keeping your old small business printer copier, but you can gain efficiencies by updating them to new models.

Here are four ways new model printers save you money:

1. New Printer and Copier Models Use Less Energy

Lower energy costs have twofold benefits – they save you money, and they are better for the environment.

2. Supplies Cost Less for Newer Machines

More efficient toner usage and more paper options mean significant savings. Print more in-house with more paper options, saving you the cost of using another print shop.

3. Cost of Ownership is Lower

With the savings in energy, toner, and other supplies, newer machines cost less to maintain over time—decreasing your overall cost of ownership when it is amortized across these areas.

4. More Software Compatibility

More modern technology in updated small business printer copier products connects to faster, more intuitive software programs in your computers. Printing and copying become faster and more connected to your workflow, which will save your employees time and your money.

Leasing vs. Purchasing a Small Business Printer Copier

Now that we’ve covered why newer model printers and copiers can save you money, you may realize that it would be beneficial always to have the latest models. Leasing printers, copiers, and other office equipment from RJ Young will make sure you are still up to date and utilize the most efficient technology for your business. Learn more about leasing printers from RJ Young here.

Your business runs on printing and copying, so why not make it the most efficient part of your business? Newer technology doesn’t automatically mean higher costs. In fact, you’ll likely find that updating to faster, smarter, more connected printers will save you time and money. Learn more about small business printer copier solutions and leasing and purchasing options from RJ Young by contacting us.

2018 is here, and RJ Young is ready to help you meet all of your business resolutions this new year. Follow along over the next few months as we help you identify ten ways to simplify your business, from outsourced IT services to having a one-stop shop for all your office technology needs. Make 2018 the year you design an office that runs efficiently and implement technology that powers productivity.

Resolution #1: Save on office supplies and waste less paper

Did you know that office printing can make up to 15% of a business’ annual expenditures? Fill up your printing queue with savings this year!

What are Managed Print Services?
Managed Print Services bring clarity and efficiency to everything related to your office printing needs. From saving paper and reducing waste to taking care of all your printer maintenance needs, Managed Print Services can save you time and money, so you can focus on growing your business.

Printers, Maintenance + Supplies … Streamlined!
Are your printing needs paper-jammed? Managed Print Services equipment, ongoing maintenance, and supplies. Imagine having what you need before you even know you need it—and eliminating expensive last-minute runs to the local office supply store. A quick call will bring printer maintenance professionals to your door when you need them.

You’ll never have to think about printing services—use your valuable time to focus on growing your business. Just don’t count on us to remember the donuts for staff meeting … that’s all on you!

Customize + Optimize with Managed Print Services
Managed Print Services include more than equipment and maintenance. You can customize the perfect printing solution for your office—and then track who, how much and when your team is printing, allowing you to optimize your printing resources.

+ See what department is using the most printing resources

+ Quarterly data reports give you insights into your company’s printing, allowing you to make critical adjustments to save money

+ User access allows you identify high-volume users, and restrict full-color printing and other costly uses

Trust Our Compliance Initiatives
RJ Young is industry-leading when it comes to keeping your data secure. Is your business required to follow FERPA, HIPAA or Sarbanes-Oxley regulations? RJ Young Managed Print Services brings the most up-to-date technology to create user accounts, rights management and authentication services.

Managed Print Services Save You Time, Money and Margin

See how much simpler your printing can be with Managed Print Services. Give yourself more margin to focus on growing your business while RJ Young’s team of printing experts take care of your printers, supplies, printing data, compliance, and more.

Learn more about Managed Print Services from RJ Young here.

Did you know that desktop printer ink costs $4,731 per gallon, on average? [1]

As personal consumers, we maintain acute awareness of the price of household staples—such as milk and gasoline—and are mindful of the impact to our budgets. However, when it comes to the cost associated with necessities of a business environment most managers are unaware of the total impact to the bottom line. Printing costs are one of the largest unreported business expenses and can eat up as much as 15% in annual spending. [2]

Printers consume a huge amount of paper, ink and other soft resources. It is the lack of attention in managing those printing costs that is draining your profits. The huge cost of printing related resources can quickly add up, considering desktop printer ink is only one element of an organization’s total printing cost. Printing costs are not clearly defined by most businesses, not realizing costs also include paper produced by workers, outsourced printing, desktop printers, copiers, faxes, scanners, and large volume printers, along with IT help desk requests, maintenance, supplies and parts.

 

Shocking Facts:

  • Up to 90% of companies do not track how much they spend on producing and maintaining documents. [3]
  • Employee printing habits are a large portion of those costs. The average worker prints an astonishing 10,000 sheets of paper per year! [4] And, most of that paper ends up as waste and taking a portion of your profits with it.
  • With printers trying to keep up with employee printing demand, it’s no wonder calls made to tech support centers are mainly printer related. Printing related help desk calls make up 10 to 50% of the user traffic that crosses IT manager’s desk.[5]
  • Because of mismanaged printing costs, as much as 1-3% of business revenue is being funneled straight from the bottom line. [6]

 

Don’t let printing costs siphon your profits.

 


[1] PC World, How Much Ink Is Left In That Dead Cartridge, http://www.pcworld.com/article/152953/printer_ink_costs.html .

2 Computer Economics, IT Fails to Restrain Rising Print Costs,

http://www.computereconomics.com/article.cfm?id=1589

3 Coopers and Lybrand

4 US Environmental Protection Agency

5 Gartner Group

6 Lexmark International