Solutions for Legal Offices
RJ Young assists legal offices with streamlining processes and maximizing efficiency. From data and law firm document management to managed print services, RJ Young specialists can help your firm with office technology and time-consuming processes.
Document Management System for Law Firms
Access Documents in Seconds
An integral part of a successful law firm is staying organized. Law firms can waste copious amounts of time searching for documents, and issues can arise when staff or attorneys are not familiar with the filing system.
A document management system for law firms can save you time and money. Documents can be quickly searched through customized search criteria and protected with enhanced security. Keeping documents secure is critical in a law firm especially when documents are handled by several different associates.
With a document management system from RJ Young, legal offices will benefit from:
- Saving Time and Space
- Faster Document Retrieval
- Protected Files
- Secure Access from Anywhere
- Disaster Recovery
- Cost Savings
- Automated Processes
Stop wasting time searching through filing cabinets and manila folders for important documents – let RJ Young’s Document Management System help your law firm.
Legal Office Managed Print Services
Minimize Unnecessary Printing
A customized Managed Print Services plan will keep your office printing cost-effective and reliable. Additionally, with rights management and cost allocation, you can confidently bill for the exact printing costs per client.
Law offices can spend as much as 15% of costs on printing alone. With managed print services you can track printing costs and save time, money, and supplies. Additionally, a firm can limit access to certain documents and track printing by the user, machine, or even application. Most legal offices do not realize how much their firm actually prints. It can be hard to quantify printing expenses and savings, especially since many firms do not track their total printing costs.
Gaining and maintaining a company’s print environment can be challenging because of the following:
- Number of printers, not all of which may be connected to a central network
- Every employee has access to the printer
- Staff order their printing supplies as necessary then bill the company
- Staff spends time fixing paper jams or printers themselves
- Extra pages or documents are printed by accident
- Jobs are sent to incorrect printers and abandoned
- And much more
Printing costs remain a mystery when the print environment is decentralized and overly accessible. RJ Young’s Managed Print Services help to bring this under control for your law firm.
Managed IT Services for Law Firms
Protect Your Client Data While Staying Compliant
Legal work can grind to a halt if an IT network is unreliable. Downtime is not an option for law firms especially with billable hours being a high priority. RJ Young’s Managed IT Service includes: a strategic IT security plan to reach your business goals, choosing antivirus solutions, regular data backups, ongoing remote support, 24/7 remote monitoring and protection of your network, personal information, and all of your devices.
RJ Young partners with some of the best companies in the industry to provide secure hardware, antivirus protection, and software solutions that comply with privacy regulations that law offices require. Sensitive client information will be protected from data breaches and your firm can focus on billable hours and not network issues.
Managed IT services for law firms include:
- Reliable IT Services Team
- IT Network Assessment
- Backup and Disaster Recovery
- Cloud Storage
- Compliance with Security Laws
In many smaller law firms, there is not a need for a full-time IT person. RJ Young provides a one-stop-shop for companies to get exactly what they need when they need it, with no unpleasant surprises about functionality or cost. No matter the size of your law firm RJ Young has your solution.
Ensure Your Legal Firm Stays Compliant
With growing amounts of data and electronic documents that law firms need to store and preserve adhering to the regulations is a big challenge faced by law offices. RJ Young’s custom solutions make it easy for your firm to stay compliant with IT regulations and government mandates. This includes Sarbanes-Oxley, FERPA, HIPAA, Graham-Leach-Bliley and other industry privacy regulations.
On-site Printing, Digital Archiving, Storage, Mailroom Management, & More
Law offices need more than just copies of legal documents. Full-color prints, bound reports, and organized documents are just a few of a legal firm’s critical needs. Why waste an associate’s valuable time on documents when RJ Young offers the convenience of a professionally managed, full-time copy center within your own office.
Facility Management offers on-site printing, digital scanning, archiving and storage, mailroom management, finishing services, and fleet management.
RJ Young Upgraded Bass, Berry, & Sims’ Office Technology & Which Streamlined Their Processes
Take Your Law Firm To The Next Level with RJ Young
To take your legal office to the next level, you need a strong and reliable network backing you. RJ Young understands the critical nature of ensuring network stability and security for legal professionals. Ready to talk with RJ Young about your small to enterprise-level IT network support needs?
Contact RJ Young to discuss the design of your law firms customized Managed IT Services plan.
Proud members of the Middle Tennessee Association of Legal Administrators.