Keep Data Secure with Document Management Software
Document management software is a cost-effective solution that assists with storing and managing everyday business files and digital assets used in business processes. This software can transform an office environment into an efficient and secure workplace.
6 Benefits of Document Management Software:
1. Save Time and Space
Keeping paper documents in filing cabinets takes up valuable space and time. Companies can reclaim their office by digitally converting files and disposing of those oversized cabinets. Rather than spending time rifling through drawer after drawer, employees can easily navigate and locate files digitally with advanced search features.
2. Protect Files with Enhanced Document Security
Paper documents are hard to monitor and can be accessed by unauthorized personnel, creating major security risks. These files can be digitized and password protected to ensure that only authorized individuals have access to them. Documents can be monitored and tracked to see who has accessed, modified, or printed them using advanced security models. Document management software also provides the ability to track documents’ chain of custody to easily see where and with whom processes have been left off.
3. Access Files Anywhere
Digitally backing up and maintaining documents allows important files and data to be accessed securely, regardless of location. With documents in one secure, digital location, they can be located immediately and retrieved with ease.
4. Prevent Loss with Disaster Recovery
Creating digital copies of documents prepares businesses for unexpected disasters. From natural disasters to theft and property damage, document management software allows businesses to recover quickly from disasters and continue operating like normal.
5. Ensure Compliance
Whether an organization has to comply with HIPAA, FERPA, Sarbanes-Oxley, or other government-regulated standards, document management software is specifically designed to retain and protect their files securely, to ensure they are compliant. RJ Young specialists are familiar with compliance standards and can advise on the best ways ensure compliance.
6. Automate Processes
The implementation of document management software allows a company to create automated workflows for common processes such as on-boarding new employees, processing invoices, and handling human resource procedures. Process automation increases a company’s efficiency and productivity, while simultaneously saving them time and money.
Choose RJ Young for Document Management Software
Regardless of industry, any office can benefit from implementing document management solutions into their organization.
To learn more about how RJ Young can help increase your office’s security and efficiency, fill out a contact form or give us a call at 800-347-1955.